Job Posting: Receptionist / Accounts Payable Clerk

Creatacor, Inc. is currently seeking to hire a full-time Receptionist / Accounts Payable Clerk. Creatacor is the largest supplier of trade show and custom fabrication services in upstate New York. Creatacor offers all full-time employee paid health benefits, a 401(k) retirement plan, and paid vacation and holidays.

Responsibilities include but are not limited to the tasks listed below:

Accounts Payable duties:

  • Setting up vendors in the accounting system
  • Requesting and maintaining W-9’s
  • Annual issuing of 1099’s
  • Scanning/processing all vendor invoices
  • Reviewing invoices and statements and calling vendor with issues or discrepancies
  • Entering payables into the accounting system
  • Maintaining invoices to be paid in an orderly fashion
  • Producing miscellaneous Purchase Orders and recording expenses when needed
  • Running week end/month end reports

Receptionist duties:

  • Greeting guests in a friendly and professional manner as they arrive in the lobby
  • Answering phones, directing to proper party, taking messages as needed
  • Filing, faxing, photo copying, scanning, bringing out and retrieving daily mail, data entry, and other clerical duties as needed
  • Tracking the expiration of documents from vendors or customers and requesting and processing updated documents
  • Running office errands including (but not limited to) going to the bank and the post office on a regular basis
  • Sorting mail and distributing to proper departments
  • Assisting Accounts Receivables by matching incoming checks to A/R invoices and making copies of checks
  • Organizing business/client luncheons and company functions.  This will include the ordering of monthly birthday cakes and anniversary functions, and picking up orders when necessary.
  • Maintaining and ordering kitchen, office, and maintenance room supplies
  • Maintaining the appearance of the kitchens daily
  • Maintaining the appearance of the lobby daily
  • Tracking and entry of packing slips
  • Other duties as assigned

Requirements:

  • At least two (2) years of bookkeeping/accounting experience required
  • Positive attitude and team player is a MUST
  • Must have strong interpersonal skills as this position is the first representation of Creatacor to clients and guests both on the phone and in the office
  • Strong written skills and keen attention to detail
  • Ability to multi-task and willingness to adapt in a fast-paced environment
  • Computer experience with Word, Excel, Google Docs, accounting software

If you think you would like to be a part of a team of trade show and event professionals who work for some of the top brands in the world, please submit your resume to [email protected].

 

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