Creatacor, Inc. is currently seeking to hire a full-time Receptionist / Accounts Payable Clerk. Creatacor is the largest supplier of trade show and custom fabrication services in upstate New York. Creatacor offers all full-time employee paid health benefits, a 401(k) retirement plan, and paid vacation and holidays.
Responsibilities include but are not limited to the tasks listed below:
Accounts Payable duties:
- Setting up vendors in the accounting system
- Requesting and maintaining W-9’s
- Annual issuing of 1099’s
- Scanning/processing all vendor invoices
- Reviewing invoices and statements and calling vendor with issues or discrepancies
- Entering payables into the accounting system
- Maintaining invoices to be paid in an orderly fashion
- Producing miscellaneous Purchase Orders and recording expenses when needed
- Running week end/month end reports
Receptionist duties:
- Greeting guests in a friendly and professional manner as they arrive in the lobby
- Answering phones, directing to proper party, taking messages as needed
- Filing, faxing, photo copying, scanning, bringing out and retrieving daily mail, data entry, and other clerical duties as needed
- Tracking the expiration of documents from vendors or customers and requesting and processing updated documents
- Running office errands including (but not limited to) going to the bank and the post office on a regular basis
- Sorting mail and distributing to proper departments
- Assisting Accounts Receivables by matching incoming checks to A/R invoices and making copies of checks
- Organizing business/client luncheons and company functions. This will include the ordering of monthly birthday cakes and anniversary functions, and picking up orders when necessary.
- Maintaining and ordering kitchen, office, and maintenance room supplies
- Maintaining the appearance of the kitchens daily
- Maintaining the appearance of the lobby daily
- Tracking and entry of packing slips
- Other duties as assigned
Requirements:
- At least two (2) years of bookkeeping/accounting experience required
- Positive attitude and team player is a MUST
- Must have strong interpersonal skills as this position is the first representation of Creatacor to clients and guests both on the phone and in the office
- Strong written skills and keen attention to detail
- Ability to multi-task and willingness to adapt in a fast-paced environment
- Computer experience with Word, Excel, Google Docs, accounting software
If you think you would like to be a part of a team of trade show and event professionals who work for some of the top brands in the world, please submit your resume to [email protected].